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Job Title:  Admin. Assistant Job Code:  599341
Job Category:  Location:  5800-Heath-05
Maintains office’s general files and tracking logs for Company assets. Assists with payroll, accounts receivables, accounts payable and numerous office administrative duties as directed by the Controller • Assist in developing, implementing and documenting departmental procedures • Maintain archive files • General data entry and typing for VP and Controller • Assist answering incoming calls and directing callers to the appropriate office staff • Primary back up for Receptionist / admin assistant • Responsible for knowing all functions and responsibilities of the Receptionist / Admin Assistant including Foundation Job Set up • Maintain vendor records in Foundation • Maintain, organize and file all of the Administrative Department files • Audit job number assignments to direct expenses • Review code of accounts on approved invoices, notify Controller of items that may be coded incorrectly • Enter code of account in Foundation for all approved accounts payables daily • Run Aging Report and Mark Payables for payment approval weekly • Run check payments weekly for Accounts payables approved • Take calls regarding accounts payables from vendors • Enter all coded receipts in Foundation • Reconciliation of Visas, WEX, Home Depot, Menards and Lowes accounts monthly • Prepare and mail / email billing weekly • Forward billing folders to admin assist / receptionist weekly • Maintain and update utility tracking logs • Maintain log of archive independent contractors • Weekly Sub contractor payments • Maintain Labor Compliance Log • Maintain Sub contractors in Foundation • Copy independent contractor’s deductions and reimbursements as necessary • Maintain independent contractors deductions in Foundation • Copy and distribute independent contractors paperwork weekly

 


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TempWorks Software, Inc. is an equal opportunity employer and supports workforce diversity.